We adhere to the general principles of the Data Protection Act (DSG / DSGVO) and only collect data that is required to fulfil the association's tasks. Only the member data that is actually necessary to achieve the intended purpose is processed. All association members will be informed of any changes to the data protection guidelines. By becoming a member of the Swiss Building Simulation Association, you acknowledge the following data protection guidelines.

What data is collected and for what purpose? Who has access to the data?

The following data is required for the admission process for new members and for administrative purposes such as invoicing and contacting:

• Surname and first name of the person
• Employer name
• Name and address of the company or, in the case of a private individual, the address of the place of residence*
• E-mail address (company and/or private)*
• Telephone number (company and/or private)*
• Details of training / qualification*
• Information on professional experience*

*Only the Executive Board and the Secretariat have access to the aforementioned data.

Association members can play an active role in the association and contribute to marketing, lobbying and quality assurance, for example. The following data is required for members applying for inclusion in the list of experts:

• What expertise is available
• What software experience is available

All members of the Quality Assurance Team and the Executive Board of the Association have access to the aforementioned data. In order to fulfil the purposes of the association, the aforementioned data may be passed on to third parties outside the association (e.g. for expert recruitment). To this end, the members concerned are granted the right to object with prior notification of the recipient and the purpose of the disclosure.

Where the data is stored

We store all member data in Microsoft 365, which complies with the European data protection law of the GDPR.

More information can be found at: https://www.microsoft.com/de-ch/trust-center/privacy/gdpr-overview.

Disclosure of member data within the association

The basic rule is that only those data about association members may be processed or disclosed that are absolutely necessary for the purposes of the association.

Disclosure of data to third parties outside the organisation

No member data other than that described in this document will be passed on to third parties without the consent of the members, unless it is permitted or required by law (e.g. disclosure in criminal proceedings).

Publication on the Internet

Our Swiss Building Simulation Association is mainly financed by member contributions and operates independently. Transparent communication is important to us. All association members can register online at www.gebaeudesimulation.ch/mitglieder can be viewed. The following data is passed on to third parties for this purpose:

• Surname and first name of the person
• Company

The published information is accessible worldwide and can be searched for. Deleting your data (e.g. after leaving the organisation) on www.gebaeudesimulation.ch does not guarantee that this data is no longer on the Internet. Further information on the risks can be found here: https://www.edoeb.admin.ch/dam/edoeb/de/dokumente/2011/07/aufklaerung_ueberdierisikeneinerveroeffentlichungvonpersonendate.pdf

Right to information and other legal claims of the data subjects

Members may prohibit the disclosure of their personal data (right to block) or partially or fully revoke consent once given at any time. According to the Data Protection Act, every person (or their legal representative) has the right to request information from the owner of a data collection as to whether and what data about them is being processed.

May 2023